MS Office : MS Word Elements & Commands

                      MS Word

Introduction: It's another application of office package, which is also introduced by Microsoft Corporation Private Limited. It is known as word processor software. Under this application we learn about : -
* To create a paragraph with exact alignment
* To create a Resume & C.V.
* Table creation
* Mail merge

Elements of MS Word

According to the using element of MS Word are classifying in different manner : -

1) Title bar - To display the current using file
Example: RAM, DOC

2) Standard bar - For using the command icon to operate the software application
Example: New, Open, Cut, Copy etc.

3) Format bar - It contains all formatting style for the selected paragraph.

4) Status bar - To display the complete status of current using file
Example: Number of using words, language etc.

5) Ribbon (Menu bar) - It is the most important element of every application software because it contains the various commands to operate the software application.

Commands of Ms Word

1) New - By this command you can insert a new document in word application.
  Shortcut key is  Ctrl + N

2) Open - To open any existing file, which is saved by a user in last version.
   Shortcut key is  Ctrl + O

3) Save - To save a document with specific name and its extension.
    Shortcut key is  Ctrl + S

4) Save as - To save your current exist file with another name. In other words we can say it allows to save a file as a duplicate copy of current exist file.
    Shortcut key is  F12

5) Print - To print the data on a document as a hard copy
   Shortcut key is  Ctrl + P

6) Find - To search any text string from the selected paragraph
    Shortcut key is  Ctrl + F

7) Replace - To replace text string from the paragraph which is lastly find by you
    Shortcut key is  Ctrl + H

8) Copy - To make a copy of data and paste it to another location
     Shortcut key is  Ctrl + C

9) Cut - To cut any text string from one location paste it to another location.
    Shortcut key is  Ctrl + X

10) Paste - To paste the data which is lastly copied or cut by you from other location.
   Shortcut key is  Ctrl + V

11) Paste location - To paste special insert from the content of the clipboard into your document, so that you can edit in MS Word document & other application.
    Shortcut key is  Ctrl + V

12) Format painter - Copy the formatting from one place and apply it to another place.
      Shortcut key is  Ctrl + C

Mail Merge

It's an important command of MS Word processor software. It appears in mailing wizard. By this command, we can merge the multiple records with same database and file, like : -
different location, gender, address etc.
There are some steps those are taken for this command.

Start mail merge wizard -> Step by step mail merge wizard -> Type a new list -> Create -> Customize columns -> file data insert merge -> field finish merge -> Print individual document.