Letter writing rules, format and marking scheme

          How to write a letter ?

                        LETTERS

Definition : -

A letter is a form of written communication. Letters are of two types -
(1) formal
(2) informal.

formal Letter Include

*  Business or official letters (for making            enquiries, registering complaints, asking      for and giving information, placing /              cancelling orders sending replies).
*  Letters to the editor (giving suggestions or     opinion on issue of public interest).
* Letters to concerned authorities regarding   civic problems.
*  Application for job.

Points to Remember

* Start each new line from left hand margin.
* Sequence of writing in a letter
(i) Sender's address
(ii) Date
(iii) Receiver's address
(iv) Salutation : Sir / Madam
(v) Subject & content of the Letter
● 3-4 paras
√ Para I - Introductory.
√ Para II and III - Main ideas
√ Para IV - Complementary close.
(vi) To the Principal : Yours obediently.
=>  To the employer/editor. Yours sincerely.
=> To the dealer / business vendor : Yours           truly.
> Coherence and organisation of ideas
> Think and analyse the subject / topic
> Recall all the ideas and put them on a rough sheet
> Organise the ideas
> While dealing with social or civic                     problems in 'Letter to Editor',
   always provide suggestions to curb or            control it.

Inquiry Letter

M-37,
Sector-12, Ghaziabad
22 Feb 2017
The Director
Prakash Computer & Management Instt.
Sonia Vihar, Delhi
Subject : Enquiry about short term computer course.
Sir,
I have seen your advertisement about computer programming
course which appeared in The Times of India dated 3 Feb 2017. It
appears to be appealing and interesting. I have passed 10+2   with 85% marks.
 I want to join this programme but before that I would like to know the following
 details of the programme : -
(i) Duration of the Course
(ii) Timings and fee structure
(ii) Eligibility criteria for the course
(iv) No. of students in a batch
(v) Facility of evening or part time batches
(vi) Whether recognised by any University or not
(vii) Facility for transport
(viii) Future prospect of the course.
Please send me a copy of prospectus as I am sending a self addressed
envelope with this letter. Send me the information at the earliest.
                                           Thank    you
                                                                                                                                        Your Sincerely
                                                                                                                                            Arshad

Complaint of Defective item

M-92, Sec-23
Rohini
05 March 2017
The Sales Manager
Surya  Electronics
Chandni Chowk, Delhi
Subject : Complaint of Defective LED
Sir,
I had purhcased a LED TV 40 inches of Sony company last month.
Its cash memo no is 1225 dated 10-02-2017. I had purchased it on your
recommendation of it being the best brand under LED's. You assured me of
its superior quality and functioning. Till 3 March its service was satisfactory.
But after that it started creating problems. The pictures start flickering on
the screen, small lines appear and picture becomes hazy. Irritable noise
comes from TV whenever we switch it on.
You have given two years warranty on this set. It is not possible to bear
with it for a long time. I request you to either replace it immediately or send
your mechanic for its repair as early as possible.
                                   Thank you
                                                                                                                                Yours Truly
                                                                                                                                Anas Alvi

Placing an Order

Physical Education Incharge,
Govt Boys Sr. Sec. School,
Sabhapur, Delhi
7 July, 2016
The Manager
M/s Pioneer Sports Company
New Delhi - 110020
Subject : Placing Order for Sports Items
Sir,
You have a very good reputation of selling quality sports items.
Your sports items are of superior quality. After going through your
latest catalogue of sports items. I am placing an order for the
following items as per school requirement : -
S.No.   Name of item                  Quantity
1.         Footballs                             10
2.         Valleyball and nets            10
3.         Badminton rackets             15
4.        Cricket kits including balls  12
5.        Rings                                       5
6.        Sports track suits.                 2 dozen
All the items should be of good quality substandard items will be
returned. Items should be delivered in school before 1 p.m. on any
working day. Please send the bill after deducting maximum discount
as applicable for educational institutes.
                                       Thank you
                                                                                                                                   Yours truly
                                                 Arif Khan